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Admin Assistant / Front Office Executive


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Education: 2
Experience: 3 years
Relocation: No

Industry Experience
1 years Other
1 years Other
2 years Customer Service

Career Objective

Looking for a challenging position in the administrative section at a growth-oriented firm, which will allow me to further utilize my skills and acquire new abilities.

Professional Experience

WORK EXPERIENCE:
HCL Infosystems Qatar WLL .( May,2012 to Present)
Responsibilities FrontOffice Executive
Management of the front office.
Attending incoming and outgoing calls.
Coordinating/Dispatching mails by courier.
Preparingdaily attendance file/ leave application submitting to HO.
Monitoring Employees visa expiration, exit permit& sending request for RP renewal
Handling Office Pettycash, Prepare cash statement,cashvoucher & Receipt for documentation and transmition
Enrolling employees for medical Insurance (addition &cancellation)
Monitoring & updating stocks Register
Preparing Invoices & Delivery notes
Data entry of service Job cards
Preparing Documentation for shipment release
Arranging Hotel booking for employees on business trip to Doha
Maintaining organized filing System
Assisting Team Members in completing their tasks.
Processing monthly employee expense claims /submitting to Head office for payment issuance.

SYSCOMS Information Technology, Doha (May to July 2011 ,Part time)

Achievements : during the short stint with SYSCOMS I was able to close 30 corporate deals (course bookings) for the company. In addition to 20 firm leads.

Responsibilities include for Receptionist as below;
Welcome & assist all company guests/visitors
Answering & transferring phone calls
Handling Customer inquiries
Managing inbound & outbound Faxes
Maintaining inquiry calls register
Customer interaction
Responsibilities include for Tele-Marketing as below;
Outboud calls to source potential clients with brief on existing proposals
Gathering of clients emails, and fax numbers for proposal submissions
Follow up calls on receipt of proposals confirmation
Setting up of appointments of course counselors with clients
Compiling weekly report on outbound calls, new leads, and weekly appointment sheets

FLUID FLOW TECH - 1st July 2004 to 30th June 2006

Responsibilitiesinclude forRECEPTIONIST/ADMIN ASSISTANT
Welcome & assist all company guests/visitors
Answering telephone calls
Drafting letters, preparing minutes of meeting
Handling Customer inquiries
Customer interaction
Handling correspondences inbound & outbound (emails, faxes,letters..etc)
Schedule and manage appointments and meetings
Maintaining an organized filing system


Eductation

HIGHER SECONDARY GOA BOARD,1998

Certification

Certificate Course in Secretarial Practice
Certificate Course in Accounting Package TALLY
Computer Knowledge
MS Word
MS Excel
MS PowerPoint
Internet & Email

Additional Information

Effective organizational skills
Proficient in MS Office programs
Ability to communicate effectively
Attention to detail and commitment to quality
Self-motivated; hard working, diligent
Ability to work efficiently under pressure

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Oil Treating & Refining Petrochemicals Ball valves Gas Processing Gate Valves Natural Gas Butterfly Valves Control Valves Fire Hydrant Globe Valves Oil & Gas Companies Exploration Transport of Hydrocarbons Production Ecological & Environmental Oil and Gas Pipeline Oil Field Services

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