BuildAct, the leading solution provider for the engineering, construction, oil and gas industries, announced that they have successfully completed the implementation of Causeway Collaboration, the Project Document Management System (PDMS) selected by Dolphin Energy Limited (DEL) to power the company's web-based collaborative solution, DELCOM.
BuildAct implementation of this system takes DELCOM from a standard enterprise solution to the projects level, and therefore establishes the interface between DEL home office and the various project teams located in the USA, Japan, Europe and the Middle East.
Causeway Collaboration, a software developed by Causeway Technologies, a leading provider of comprehensive solutions for the global construction industry, is designed for companies involved with large-scale project management. Causeway Collaboration manages the communications and the flow of documents between the project teams and the staff across the enterprise.
To avoid errors and delays, the solution automates the business processes between the various EPC contractors and DEL, through a data extraction module for multiple uploads and downloads and a workflow to route documents and forms to the concerned parties for review and approval. Industry best practice forms allow multiple document attachments while preserving user access control rights. At the end of the process, each form is archived by type within the corresponding project.
Ibrahim Lari, DEL Vice-President, IT and Automation, said 'The choice by DEL of Causeway Collaboration came after an extensive review of the existing solutions in the market which provide document management and at the same time automate the flow of data and communications across the projects. Encouraged by BuildAct domain expertise in implementing project-based solutions, we have decided to implement Causeway Collaboration on top of the Livelink knowledge management system we initially bought from Open Text Corp. Today, with the system successfully implemented on projects, our review and approval cycles are automated, therefore less time consuming and less prone to errors. This initiative falls in line with DEL strive for a cost-effective solution enabling efficient and streamlined communications between the teams.'
Sam Nader, BuildAct Chief Operating Officer, added 'The concept of PDMS is still at its early adoption stages. Our successful implementation at DEL sets a model for Oil and Gas operators on how best to manage their documentation and processes during construction projects while maintain a proper classification of data and documents for the operational stage. A standard enterprise document management system has proven short of fulfilling all the requirements of a project centric organization, and DEL focus on the projects falls in line with the latest trends in the industry. With DELCOM success, BuildAct further confirmed its unique identity as the Project Data Managers.'
DELCOM implementation involved four server installations in different locations, synchronized on an on-going basis between locations, and accessed through one user interface. A number of processes have been mapped into Causeway Collaboration form-based dynamic workflow engine including the client's procedural requirements as far as internal communications, EPCs and Interface Parties process management. During the system design, major DEL business processes have been streamlined by DELCOM team and BuildAct into the following custom forms: Issue Sheet, Correspondence Issue Sheet and Internal Distribution and Action. Each of these allows the user to attach documents, send for information, comment, approve or action. DEL can also track what was sent, required action and action deadlines.