Further to the publication of the notice (the "Shareholder Plan Meeting Notice") of the plan meeting of shareholders (the "Shareholder Plan Meeting") on 24 May 2021, the Company announces the process by which the Company's shareholders can virtually join and participate in the Shareholder Plan Meeting.
Date and time of the Shareholder Plan Meeting
As set out in the notice dated 24 May 2021, the Shareholder Plan Meeting will be held virtually via video conference at 12:00 BST on 11 June 2021 or, if later, as soon as possible thereafter as the plan meeting of the Company's bondholders, scheduled for 11:00 BST on the 11 June 2021, shall have been concluded or adjourned.
Information on how to join and participate in the Shareholder Plan Meeting
Shareholders will be able to join and participate in the Shareholder Plan Meeting virtually should they wish to do so. The Shareholder Plan Meeting will be facilitated through a combination of a live video broadcast facility via the Lumi website and an audio conference facility. The live video broadcast facility via the Lumi website will allow shareholders to view and listen to the Chairman of the meeting, listen to the proceedings of the meeting, submit questions in written format and vote remotely. The audio conference facility will allow shareholders to listen to the proceedings of the meeting and afford an opportunity to speak and ask questions at the Shareholder Plan Meeting to shareholders who wish to do so.
In order to ensure that the Shareholder Plan Meeting is held in an efficient manner, any shareholder wishing to speak at the Shareholder Plan Meeting is strongly encouraged to contact the Company in advance by no later than 12.00 BST on 9 June 2021 by email at firstname.lastname@example.org to register their request to speak. Such email should state the shareholder's name and the proposed question or topic of discussion. Whilst the Company will endeavour to allow any shareholder wishing to speak the ability to do so, the Chairman of the meeting may in his discretion determine the order of speakers and questions, impose a time restriction on speakers and/or impose a limitation on the number of speakers to ensure that the business of the Shareholder Plan Meeting is able to be concluded in an orderly manner at the meeting. Such determination will be made on the basis of the number of registered speakers and/or to avoid duplication of questions and discussion items at the meeting. This determination will be communicated to shareholders at, or in advance of, the Shareholder Plan Meeting.
Whilst it will be possible for shareholders to submit written questions to the Chairman of the meeting during the Shareholder Plan Meeting via the live video broadcast facility, it may not be practically possible for the Chairman to respond to any or all such questions prior to the conclusion of the Shareholder Plan Meeting. Shareholders wishing to ask questions in writing are strongly encouraged to submit any questions they may have in advance by no later than 12.00 BST on 9 June 2021 by contacting the Company by email at email@example.com. Such email should state the shareholder's name and the proposed question.
Shareholders wishing to speak at the Shareholder Plan Meeting must ensure that they utilise the audio conference facility. Shareholders wishing to vote at the Shareholder Plan Meeting must ensure that they utilise the Lumi website live video broadcast facility. Shareholders may access both facilities simultaneously should they wish to both speak at, and vote at, the Shareholder Plan Meeting.
Shareholders will require a unique Shareholder Reference Number (SRN) and PIN to participate in the Shareholder Plan Meeting. This SRN and PIN can be found printed on the form of proxy issued to each shareholder. Shareholders who hold shares in a custodian account, duly appointed proxies and corporate representatives or otherwise who require an SRN and PIN are encouraged to please contact the Company's registrar before 12:30 BST on 9 June 2021 on 0370 707 1733 (or +44 370 707 1733 if calling from outside the UK) for a unique SRN and PIN. Lines are open 09:00 to 17:00 BST Monday to Friday (excluding public holidays in England & Wales).